When students submit the FAFSA the federal government checks various federal databases to confirm that students are meeting all aid eligibility requirements. If the government is unable to confirm the student's eligibility, the student's FAFSA is flagged and the Financial Aid Office must resolve the issue before any federal aid can be awarded.
|Aid Overpayment | Citizenship | Disability Discharge | Drug Convictions | Excess Borrowing | Selective Service | SSN | Identity Theft | Default/Bankruptcy | Unusual Enrollment | Veteran|
If a student received grant money they were not eligible for they might have an overpayment reported to the federal government.
Before the student can receive additional federal aid arrangements must be made to repay the grant funds they were not eligible to receive.
To receive federal or state aid a student must be a US citizen or eligible non-citizen.
If the Social Security Administration does not confirm citizenship or the Bureau of Citizenship and Immigration Services (BCIS), formerly Immigration and Naturalization Service (INS), doesn't confirm eligible non-citizen status the student will have to provide proof of eligibility to the Financial Aid Office.
Original birth or immigration records are required to clear this hold.
NOTE: Undocumented students or students granted Deferred Action under the Deferred Action for Childhood Arrivals (DACA) are not eligible statuses to receive federal financial aid. Please refer to the US Department of Education's publication, Financial Aid and Undocumented Students for more information.
Students who have had a loan discharged due to a disability cannot take out additional student loans unless they sign a statement indicating that they understand that the new loan cannot later be discharged for any present impairment unless it deteriorates to the point that they are again totally and permanently disabled.
A physician must also certify that the student can engage in substantial gainful activity. If the discharge was recent or conditional the student may have to repay the old loan as well.
Federal law provides that a student who has been convicted of an offense under any federal or state law involving possession or sale of a controlled substance during a period of enrollment for which the student was receiving financial aid shall not be eligible to receive any federal or institutional grant, loan, or work assistance during the period beginning on the date of such conviction and ending after the interval specified below:
If convicted of an offense involving:
The possession of a controlled substance, ineligibility period is:
The Sale of a Controlled Substance:, ineligibility period is:
A student whose eligibility has been suspended based on a conviction for possession or sale of a controlled substance may resume eligibility before the end of the ineligibility period if:
If a student has borrowed student loans in excess of aggregate limits they are not eligible to receive additional federal aid of any kind until the overage has been repaid or satisfactory payment arrangments have been made.
Often the information reported to the federal government is inaccurate in which case the student needs to supply proof from the lenders that they have not exceeded the aggregate limits.
Only males born after 1960 are required to register with the Selective Service. If a female neglects to indicate her gender on the FAFSA she will need to clear this hold.
Males need to provide proof that they are registered or were not required to register if they do not clear this database match.
|Social Security Number||
If the students name and date of birth don't match the Social Security Administration's (SSA) records corrections must be made. Students should use their legal names on the FAFSA.
If the student has legally changed their name it must be updated with the SSA and a new social security card issued before the hold will be cleared.
Original birth records and social security cards may be required to clear this hold. Copies are not acceptable.
If someone else's aid history is associated with a student's social security number this can be due to clerical error or fraud. Either way it needs to be corrected by the agency reporting the erroneous information to the federal government.
Usually a student will need to show the original birth records and social security card to financial aid staff to clear up the discrepancy.
|Loan Default / Bankruptcy||
Students who are in default on a student loan are not eligible to receive federal aid.
Eligibility is regained if the student pays the loan off in full, if the defaulted loan is consolidated or if the student makes satisfactory payments for six consecutive months. The student will need to provide documentation from the lender that the default has been resolved or that federal aid eligibility has been restored.
Students who have defaulted loans listed in an active bankruptcy claim must provide documentation from the lender stating that the debt is dischargeable or clear the default as described above if they want to receive additional federal aid.
|Unusual Enrollment History||
Effective with the 2013-2014 academic year, the U.S. Department of Education has established new regulations to prevent fraud and abuse in the Federal Pell Grant Program by identifying students with unusual enrollment histories. Effective with the 2015-2016 academic year, the scope increased to all federal aid recipients, not just Federal Pell Grant recipients.
Some students who have an unusual enrollment history (UEH) have legitimate reasons for their enrollment at multiple institutions. However, such an enrollment history requires our office to review your file in order to determine future federal financial aid eligibility. If selected by the Department of Education (via the FAFSA), this must be resolved before you will receive financial aid.
Definition of Unusual Enrollment History
The specific pattern the Department of Education uses to select students includes those students who have received federal aid at multiple institutions during the past four (4) academic years. Once the Department of Education indicates that a student has an unusual enrollment history, the Financial Aid office must then take action and review the academic history prior to determining federal financial aid eligibility for that student.
What Will Be Required of You
If selected, our office will notify you of what is required. We will check your financial aid history at your previous institutions that you attended during 2012-2013, 2013-2014, 2014-2015, and 2015-2016. You are required to have received academic credit at any institution you received federal aid while attending in those relevant academic years. We will notify you which institutions you need to request official transcripts from for our office to review. Once all transcripts have been received, our office will verify the academic credit was received at each institution during the relevant year. If so, we will notify you that you have satisfied this requirement. If you failed to receive academic credit at any institution you received a Federal Pell grant at during the relevant award years, your federal financial aid will be denied and you will be notified.
Regaining federal student aid eligibility
The definition of veteran on the FAFSA is different than that used by the Department of Veterans Affairs (VA). Therefore, students who are not considered veterans by the VA are often considered veterans when applying for federal aid.
Students who think they meet the federal aid definition of veteran but do not clear this match must submit a copy of the DD-214, member 4 or a letter from their unit indicating that they will be discharged before the end of the academic year.